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How to Choose the Best Asset Tracking Software

Asset tracking software allows organisations to monitor and track their assets – equipment, buildings, vehicles, and other resources – throughout the asset’s whole lifecycle. A full-featured platform facilitates the collection and sharing of data like location, usage history, and status. From facilities managers and logistics personnel to operations staff and delivery drivers, your team might rely on your asset tracking platform to do their jobs.

Asset tracking software can help organisations achieve operational efficiencies, allocate resource usage, save on maintenance and repair costs, and achieve a better ROI from their assets. Clearly, having a dedicated asset tracking system can be highly advantageous for your business, but what should you be looking for when choosing asset management software?

1. Quick check-in/out

A quick check-in/out feature is a must since it allows your team to check out (or assign) large quantities of assets as quickly as possible. Quick check-in/out could be supported by technologies like barcodes, RFID tags, and GPS tags. This feature supports greater accuracy and quicker updates on asset status as well as easier reservations.

2. Bulk management

Bulk management lets you check in/out (or reserve) assets in bulk, so you can assign multiple assets to users, locations, and other assets in one step. With this feature, you can build up a bulk list for repeated use for even more time savings. Also, it offers a convenient way to track multiple quantities of identical assets.

3. Detailed dashboard

A detailed asset dashboard is an essential part of any asset tracking software. This dashboard gives you all the macro-level information you need about all your assets at a glance. For example, from the dashboard you might be able to view all your available and in-use assets, click to select and check out multiple assets, and reserve assets.

4. Asset calendar

Look for a software that includes an asset-calendar feature. This by-calendar view lets you track individual assets by their reservation schedule, so you can, for example, see at a glance which days of the current month a particular asset is available. The calendar view also offers a convenient way to see how often an asset is used.

5. Mobile functionality

Look for asset tracking software that allows your team to access and update information from mobile devices, whether it’s through a browser or better still, through a dedicated app. A well-designed mobile user interface makes it easier for your staff to retrieve and log asset data on the run, paving the way for productivity and efficiency.

SmartAsset’s best-in-class asset management software comes with powerful mobility for field technicians. To find out more, contact us or request a trial today.

6. Cloud deployment

Depending on your operations and set-up, either cloud or on-prem deployment could be the best option for you. Cloud deployment could save you time and overheads, and you might be less prone to computer or server crashes. Additionally, you might receive new features as soon as they’re developed rather than waiting a bit longer for software updates.

Wanting a best-in-class asset tracking platform with the flexibility and security of cloud deployment? Contact us today for more information.

7. Customisable data fields and configurable actions

An asset tracking software with customisable data fields is one open to more personalisation, which means you can adapt and adjust it to fit your requirements. Additionally, look for software with configurable actions to save more time in your processes.

9. Scalability and expandability

Ensure you opt for an asset tracking solution that’s scalable and expandable. Scalable software allows you to add or remove users easily, according to your needs. Additionally, with an expandable platform, you can add extra features, tools, or integrations with third-party apps to support your changing needs.

10. Notifications

Notifications are easy to overlook but an invaluable function. With a notifications feature, you can set up automated emails and in-app notifications to a specified list of users for triggering events. These events could be past due actions, asset use violations, and audit checklists, for example.

11. Integrations

Check to see your asset tracking solution is fully compatible with your current software. Additionally, review the types of integrations available, as you could find integration with your ERP, CRM, Microsoft Office, and other platforms to be essential for streamlining your processes.

SmartAsset offers Microsoft Office integrations that will streamline your asset tracking processes. Find out more about our asset tracking module here or request a free trial now.

12. Auditing

Verify the asset tracking software has auditing functions so you can easily verify what assets you have and where they’re currently located. Related auditing features can include scheduling audit timeframes, status updates on auditing, and the ability to make changes for any missing and unrecorded assets.

13. Reporting

Typically asset tracking software will have template reports you can click to generate, but you’ll also want to have the option to generate custom reports. Look for a platform that incorporates custom reporting without you having to purchase additional modules.

14. Technical support and training

Although most asset tracking platforms are designed to be user friendly, you’ll want to have access to technical support and training if you do need it. Training can help onboard your staff more quickly, and quality technical support can solve your issues to minimise business disruption. Also check if the business offers data-migration support if you are transitioning from another asset tracking system.

Choosing the best asset tracking platform

Although things like pricing and working with a reputable vendor are essential, it’s also equally important to check the asset tracking platform does what you need it to do. Confirm it has essential features like quick check-in/out, mobile functionality, and customised reporting tools. Compatibility with your current systems and integration with widely used apps like the Microsoft Office suite might also be important. For a smooth transition, ask the vendor about their after-sales support and whether they offer training. Finally, don’t forget to test it out by asking for a free demo, which gives you and your asset-tracking team the opportunity to see how it works in practice.

Seeking a best-in-class asset tracking solution with exceptional customer support and outstanding features to meet your asset tracking requirements? Request a free trial here or contact our friendly team for more information now.

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